Request for Qualifications and Proposal
Description of Project:
The Lincoln County old stone jail (now used as a county office building), located at 520 Topaz Street in Kemmerer, Wyoming was built in 1913 and extensively remodeled in the late 1980s. The interior was totally stripped to the rock walls and dirt floor, however, no significant exterior work was done. The building is sandstone that was quarried locally. The columns on the front of the building, various sills and some rocks show deterioration. The grout joints also need to be inspected for deterioration and the mortar needs to be checked for suitability of the mortar material. The project, which may need to be phased, is a request for a proposal to perform a complete masonry restoration and repair of the existing masonry.
The building is in use Monday through Friday and will need to remain in use for the duration of the project. There are multiple entrances to the building so an entrance may be blocked for a period of time to facilitate work. The initial funding available is approximately $50,000. If necessary work will exceed that amount, the contractor is requested to propose a phased project that considers both the funding available and the work that can logically be done in a phased approach while not unnecessarily escalating the overall cost due to the phasing of the project.
The intent is to hire a qualified Masonry Contractor to perform all phases of the project through completion.
Pre-qualification submittal (Optional) January 4, 2016 by close of business
Pre-proposal site visit (Mandatory) January 15, 2016 at 2 p.m.
Proposals/Qualifications due February 1, 2016 by close of business
Interviews of qualified firms (if needed) To be scheduled after February 2nd
Selection of Masonry Contractor Between February 2nd and 16th
Start project Per proposal and contract
- Project scope and budget
- Development of phasing plan, if necessary
- Complete Masonry repair services, including, but not limited to the following: All services, materials and equipment required for the mortar repair/replacement, stone repair/replacement, masonry cleaning and restoration, application of breathable sealer, and any related construction/installation through final acceptance of the work.
Statement Qualification Format:
The Statement of Qualifications shall be short and concise and is to address the following areas:
- Company description: Include a detailed listing of the masonry installation and restoration qualifications of the proposer.
- A description of the guiding principles and operational practices for masonry repair and restoration, including the following:
- How the determination of mortar type is made, determination of appropriateness of type, if type is appropriate but repair is required, an explanation of the proposed color matching process and the mortar repointing process.
- How the determination of whether to repair or replace damaged stone is made, description of the process to repair or replace stone.
- How the determination that cleaning is needed is reached, a description of the cleaning process and materials used.
- Description of the selection of and application process for a breathable sealer.
- List five recently completed projects (similar materials preferred) include the owner’s name, address, phone number and the cost of the masonry work.
- Provide assurance that, if selected, work will be done in accordance with National Park Service Presentation Briefs 1, 2, 3 and 4 relative to masonry work and standards in ACI (American Concrete Institute) 530.
- Evidence of ability to meet schedules and budgets: Examples may include the five previously submitted projects or other projects which presented unique challenges.
- Resumes for the key individuals working on the project, specifically referencing applicable training and/or certifications or other evidence of technical ability.
- Other appropriate qualifications-based selection factors.
- Outline the work that the building requires including approximate costs. Work should be broken down to clearly tie to the description given in #2 of the statement of qualifications.
- Propose a project timeline and budget, develop phases if total cost of work will exceed $50,000.
- If the project budget will exceed $50,000 and there is work that is critical for the building’s structure as opposed to the building’s aesthetic appearance, provide a budget for the critical work.
- Change Order Process: An explanation of pricing practices for masonry repair and restoration including responsibility for errors and changes, i.e., masonry contractor’s errors and owner’s errors and/or changes.
- Statement acknowledging Lincoln County’s requirements for insurance which are: Insurance: Prior to commencement of work, Contractor shall procure and submit proof thereof to the County, and at all times thereafter maintain such insurance as will protect Contractor and County from claims under the Workers’ Compensation Act of Wyoming or any other State concerning employees engaged in the performance of work under this Agreement; and from claims for damages because of negligence or bodily injury, including but not limited to death and damages to property, all with coverage limits of no less than one million dollars ($1,000,000.00). Contractor agrees to provide a certificate of liability insurance to County evidencing said limit. This insurance must cover Contractor’s operations under this Agreement, whether such operations be by Contractor or by any subcontractor or anyone directly or indirectly employed by either of them.
- Pursuant to W.S. 16-6-112, Lincoln County will require some form of guarantee which shall be:
(i) Conditioned for the payment of all taxes, excises, licenses, assessments, contributions, penalties and interest lawfully due;
(ii) For the use and benefit of any person performing any work or labor or furnishing any material or goods of any kind which were used in the execution of the contract, conditioned for the performance and completion of the contract according to its terms, compliance with all the requirements of law and payment as due of all just claims for work or labor performed, material furnished and taxes, excises, licenses, assessments, contributions, penalties and interest accrued in the execution of the contract; and
(iii) In an amount not less than fifty percent (50%) of the contract price.
- Attendance at the pre-proposal site visit at 2:00 p.m. on January 15, 2016. An alternate date may be arranged prior to the site visit, no alternate dates will be arranged after the date of the site visit.
- Submittal of three (3) hard copies of the proposal by 5 p.m. on February 1, 2016, to the Lincoln County Clerk’s Office, 925 Sage Avenue. The outside of the envelope shall be marked “Stone Building.”
- The Statement of Qualifications shall be sealed in a separate envelope inside the main envelope and clearly marked “Statement of Qualifications.”
- The Proposal shall be sealed in a separate envelope inside the main envelope and clearly marked “Proposal.”
- Qualifications will be the first item looked at and if the determination is made that the qualifications are not sufficient, the “Proposal” will be returned. Pre-qualification is an option for all proposers and may be done by submitting the “Statement of Qualifications” to the address listed in #2 by 5 p.m. on January 4, 2016.
- As a government entity, Lincoln County will follow all applicable state statutes including the 5% preference for Wyoming contractors. Please note, price will only be a consideration for those proposers whose qualifications were determined to be sufficient.
Lincoln County reserves the right to reject any or all proposals, to waive any formalities and to accept the proposal deemed to be in the best interest of Lincoln County.
Payment shall be made as the project is completed and billed. A final payment of ten percent (10%) of the total price shall be made after completion of the project and inspection by County. Said ten percent (10%) of the contract amount retained by County shall be paid to Contractor after project is completed and a voucher submitted to and approved by the Board of Lincoln County Commissioners. County will then publish notice as required by W.S. § 16-6-116. After the required forty (40) days have passed, provided Contractor files with the Lincoln County Clerk, a sworn statement setting forth that all claims for material and labor performed under the contract have been and are paid for the entire period of time for which the final payment is to be made, pursuant to W.S. § 16-6-117. Billing shall be made by Contractor every thirty (30) days and shall be due within thirty (30) days of receipt by County of invoice.